Design and Implementation of an E-Admin System with Short Message Service Notification for the Registry Unit of Federal Polytechnic Ile Oluji

Abstract

This study details the development and implementation of an E-Admin System with integrated SMS notifications for the Registry Unit of Federal Polytechnic Ile Oluji, aimed at modernizing its administrative processes. The registry unit, encompassing Academic Affairs, Council Affairs, and Personnel Unit, faced challenges with manual processes, leading to inefficiencies and delays. The E-Admin System was designed to streamline operations across these three sections. Academic Affairs manages student data, Council Affairs handles council member matters, and the Personnel Unit oversees staff documentation, including APA records, promotions, and queries. A key feature of the system is the integration of SMS notifications, which provides real-time alerts to stakeholders about pending memos, updates, and critical activities, ensuring prompt responses and minimizing delays. The development followed a structured methodology, including requirements analysis, system design, implementation, and rigorous testing. Modern web technologies were employed, and an SMS gateway was integrated for seamless notification delivery. The study demonstrates that the E-Admin System significantly improves workflow efficiency, reduces manual errors, and enhances communication within the registry. The SMS notification feature has proven particularly effective in ensuring timely information dissemination, leading to faster decision-making and improved administrative responsiveness. This initiative addresses the common challenges of manual administrative processes in academic institutions, offering a scalable and efficient solution. The system's ability to provide real-time updates and notifications enhances productivity and accountability in registry operations. The findings highlight the importance of leveraging technology to modernize administrative functions in educational institutions, ultimately contributing to improved service delivery and operational effectiveness.